Head of Communications and Investor Relations, NCC Group
Official notification of Annual General Meeting of NCC AB (publ)
Welcome to NCC AB’s Annual General Meeting (AGM) Wednesday April 2, 2014, at 4:30 p.m. (CET) Venue: Grand Hôtel, Vinterträdgården, Royals entrance, Stallgatan 6, Stockholm.Registration at the AGM will begin at 3:30 p.m. when a light meal will be served.
To be entitled to participate in the business of the AGM, shareholders shall:
- be registered in the share register maintained by Euroclear Sweden AB on Thursday, March 27, 2014,
- notify their intention to attend the AGM by Thursday, March 27, 2014, as well as, where appropriate, the number of advisors who will accompany the shareholder.
Shareholders whose shares are held in the name of a trustee with a bank or a stockbroker must temporarily re-register the shares in their own name at Euroclear Sweden AB to be entitled to participate in the Meeting. Such registration must be completed no later than Thursday, March 27, 2014, and must be requested from the trustee in ample time prior to this date.
Notification can be made by regular mail to the following address: NCC AB, Agneta Hammarbäck, SE-170 80, Solna; or by telephone to +46 8 585 521 10; fax +46 8 624 00 95; or e-mail firstname.lastname@example.org. Notification should include name, personal identification number (corporate registration number), address, telephone number and registered shareholding. If participation is to be based on a power of attorney, such a document must also be submitted in connection with notification of intention to attend the AGM. A form for notifying power of attorney is available on NCC's www.ncc.se/arsstamma2014 website and will be sent free of charge to those shareholders who request such a form and notify their mail address.
1. Opening of the Meeting.
2. Election of Chairman of the Meeting.
3. Preparation and approval of the list of shareholders entitled to vote at the Meeting.
4. Approval of the agenda.
5. Election of two officers, in addition to the Chairman, to verify the minutes.
6. Determination of whether the Meeting has been duly convened.
7. Presentation of the annual report and the auditors' report, and the consolidated financial report and auditors' report on the consolidated financial report.
8. The Address by the CEO and any questions related to this Address, as well as the Chairman of the Board's account of the work conducted by the Board.
9. Motions concerning the adoption of the income statement and balance sheet, and of the consolidated income statement and consolidated balance sheet.
10. Motions concerning the disposition to be made of the Company's profit or loss as shown in the balance sheet adopted by the Meeting.
11. Motions concerning the discharge of the Board of Directors and the CEO from personal liability for their administration during the 2013 fiscal year.
12. Motions concerning the number of members of the Board to be elected by the AGM.
13. Determination of the fees to be paid to the Board members and auditor.
14. Election of members of the Board and Chairman of the Board.
15. Election of auditor.
16. Election of members of the Nomination Committee and of the chairman of the Nomination Committee.
17. The Board of Directors' motion concerning resolutions regarding guidelines for determining the salary and other remuneration of the Executive Management Group.
18. The Board of Directors' motion concerning resolutions regarding guidelines for a long-term performance based incentive program plus the buyback and transfer of treasury shares.
19. Other business to be addressed by the Meeting in accordance with the Swedish Companies Act or the Articles of Association.
Item 10: The Board proposes that the Meeting approve a dividend of SEK 12.00 per share for the 2013 fiscal year, divided in-to two payments, whereby SEK 6.00 will be paid on the first date of payment and SEK 6.00 will be paid on the second date of payment.
The Board proposes that the record date for the first dividend payment be Mon-day, April 7, 2014. If the Meeting ap-proves the motion, it is estimated that the dividend of SEK 6.00 will be distributed from Euroclear Sweden AB on Thursday, April 10, 2014.
The Board proposes that the record date for the second dividend payment be Tuesday, October 28, 2014. If the Meet-ing approves the motion, it is estimated that the dividend of SEK 6.00 will be distributed from Euroclear Sweden AB on Friday, October 31, 2014.
The Nomination Committee elected by the 2013 AGM has submitted the following motions regarding items 2 and 12-15.
Item 2: That Chairman of the Board Tomas Billing be elected chairman of the meeting.
Item 12: Seven regular Board members.
Item 13: That director fees be paid in a total amount of SEK 3,800,000, distributed so that the Chairman of the Board receives SEK 950,000 and each other member of the Board receives SEK 475,000. The auditors will be remunerated in return for approved invoices.
Item 14: The following members are proposed for reelection: Tomas Billing, Ulla Litzén, Christoph Vitzthum, Olof Johansson and Sven-Olof Johansson and for new election: Carina Edblad and Viveca Ax:son Johnson. It is proposed that Tomas Bill-ing be elected Chairman of the Board.
Item 15: It is proposed that the registered auditing firm PricewaterhouseCoopers AB, with Håkan Malmström as auditor-in-charge, be re-elected auditor of the company. The auditing firm is to be elected until the close of the 2015 AGM.
Item 16: Shareholders representing more than 50 percent of the total voting rights in NCC AB propose the following Nomination Committee: reelection of Viveca Ax:son Johnson, Marianne Nilsson, Vice President of Swedbank Robur AB, and Johan Strandberg, equity researcher, SEB Funds. It is proposed that Viveca Ax:son Johnson be elected chairman of the Nomination Committee.
Item 17: The Board of Directors' motion entails that the guidelines for determining salaries and other remuneration paid to the Executive Management Group, as adopted at the 2013 AGM, are to continue to be applied but be adjusted if the motion under Item 18 is adopted by the AGM. The adjustment entails that the maximum short-term variable remuneration payable to the CEO and other members of the Executive Management Group be reduced by 10 percentage points to 40 percent of fixed salary for the CEO and to 30-40 percent of fixed salary for other members of the Executive Management Group.
A. Long-term performance based incentive program
The program in brief
The Board proposes that the AGM resolve to introduce a long-term performance based incentive program for senior executives and key personnel within the NCC Group ("LTI 2014"). In all significant respects, this motion complies with the long-term performance based incentive program adopted by the AGM on April 9, 2013. The Board is of the opinion that incentive programs of this type are of benefit to the company's long-term development. The purpose of LTI 2014 is to ensure a focus on the company's long-term return on equity and to minimize the number of worksite accidents.
It is proposed that LTI 2014 encompass a total of approximately 150 participants within the NCC Group. LTI 2014 is a three-year performance based program under which the participants will be allotted, free of charge, performance based share awards that provide entitlement to Series B shares and to performance based synthetic shares that provide entitlement to cash remuneration in accordance with the terms, conditions and principles described below. In view of the introduction of LTI 2014, the maximum short-term variable remuneration payable to the CEO and other members of the Executive Management Group will be adjusted in the manner stipulated in Item 17 above. For other participants in LTI 2014, the maximum short-term variable remuneration will be reduced by 5 or 10 percentage points.
Terms and conditions for share awards and synthetic shares
Share awards and synthetic shares are subject to the following terms and conditions:
- Share awards and synthetic shares will be allotted free of charge following the AGM.
- Share awards or synthetic shares may not be transferred or pledged.
- Each share award provides the holder with entitlement, free of charge, to receive one Series B share in the company three years after allotment of the share award ("the Vesting Period").
- Following the Vesting Period, each synthetic share will entitle the holder to receive cash payment corresponding to the price of the NCC Series B share at the date of payment.
- A prerequisite for entitlement to receive shares on the basis of share awards or receive cash payment on the basis of synthetic shares, subject to certain exceptions, is that the participant at the time of NCC's interim report on the first quarter of 2017 is still employed by the NCC Group.
- In order to equate the participants' interests with those of the shareholders, the company will compensate the participants should dividends paid during the Vesting Period exceed the level stipulated in NCC's dividend policy by paying them a corresponding cash amount.
- Share awards or synthetic shares may be issued by the company or other Group companies.
The number of shares and the cash amount that is eventually received depends on the extent to which certain predetermined targets are achieved during the Vesting Period. The targets that have been established for LTI 2014 comprise the average return on equity in relation to eight benchmark companies during the years 2014–2016 as well as a reduction in the number worksite accidents by year-end 2016. Performance targets for allotment of shares and the payment of cash include both a threshold that has to be achieved for any allotment or payment to be made at all, and a ceiling, above which no additional allotment or payment will occur. The outcome between the threshold and the ceiling is linear. For any payment from LTI 2014, a further requirement is that the NCC Group report a pretax profit. The performance targets will be measured during the period January 1, 2014 through December 31, 2016.
The participants are divided into three categories: CEO; other members of the Executive Management Group business area management and other key personnel. The number of share awards and synthetic shares that a participant may be allotted depends on the participants' gross annual salary and the category to which the participant belongs.
For each participant, the Board of Directors establishes an allotment value relative to the participant's annual salary. The allotment value is 50 percent of annual salary for the CEO, 30 percent of annual salary for other members of the Executive Management Group and either 15 percent or a maximum of 30 percent of annual salary for other key personnel. The share price that is to form the basis for calculating the number of share awards and synthetic shares is to correspond to the average last price paid during a period of ten trading days immediately following the date of the 2014 AGM, a period when the share is traded ex-rights to dividends. The share price is thereafter divided by the individual allotment value in order to arrive at the total number of awards per participant, of which half will be allotted in the form of share awards and half in the form of synthetic shares.
Reason for the motion
The purpose of LTI 2014 is to ensure a focus on NCC's long-term return on equity, to provide prerequisites for retaining and recruiting key personnel, to provide competitive remuneration and to enhance the community of interests among shareholders and key personnel by encouraging the ownership of shares in the company. An additional reason for LTI 2014 is to minimize the number of worksite accidents in the NCC Group. Against this background, the Board of Directors believes that the introduction of LTI 2014 will have a positive impact on the Group's continued development and that LTI 2014 will thus benefit both the shareholders and the company.
Design and management
Within the framework of the specified terms, conditions and guidelines, the Board of Directors is to be responsible for the more detailed design and management of LTI 2014. In this connection, the Board is to be entitled to make any adjustments required to fulfill special regulations or market conditions outside Sweden.
The Board is also to be entitled to make any other adjustments should material changes occur in the NCC Group or its business environment that would entail that the decided terms and conditions for allotment and the opportunity to exercise the share awards or the synthetic shares in accordance with LTI 2014 no longer be deemed viable. Prior to finally determining allotment of Series B shares on the basis of share awards and any payment on the basis of synthetic shares, the Board will assess whether the outcome of LTI 2014 is reasonable in relation to the company's financial earnings and position, conditions in the stock market and other circumstances, and should the Board not consider this to be the case, the number of shares to be allot-ted and the cash payment will be reduced.
Preparation of the motion
LTI 2014 has been initiated by NCC's Board of Directors and formulated in accordance with the guidelines decided for LTI 2013. No material changes have been made, apart from the allotment value for the CEO amounting to 50 percent of annual salary, which represents an increase in the allotment value for the CEO by 10 percentage points. In addition, the performance target regarding worksite accidents has been sharpened.
Scope and costs of the program
Assuming a share price of SEK 210 and the maximum outcome in accordance with LTI 2014 in terms of both shares and cash amount, it is estimated that the cost of LTI 2014, including costs for social security fees, will amount to MSEK 57 , corresponding to approximately 0.25 percent of the total number of shares in the company. At 50-percent fulfillment of the targets, the total cost of LTI 2014, based on the above principles, is estimated at MSEK 28.5. At maximum outcome, including costs for social security fees, LTI 2014 could encompass 0.8 percent of the total number of shares.
The value that a participant may receive at maxi-mum allotment of Series B shares and maximum cash payment is limited to an amount per share that corresponds to 400 percent of the share price, calculated on the basis of the average last price paid during a period of ten trading days immediately following the 2014 AGM, a period when the share is traded ex-rights to dividends.
B. Buyback of company shares
In order to secure delivery of Series B shares and to cover costs, including costs for social security fees and payments on the basis of the synthetic shares, in accordance with LTI 2014, the Board proposes that the AGM resolve to authorize the Board to make decisions on one or several occasions during the period up to the following AGM to buy back no more than 867,486 Series B shares. The shares are to be acquired on NASDAQ OMX Stockholm and may only be effected at a price within the registered span of share prices at the particular time, by which is meant the span between the highest price paid and the lowest asked price. The shares are to be paid for in cash.
C. Transfer of treasury shares
In order to secure delivery of Series B shares in accordance with LTI 2014, the Board proposes that the AGM resolve to permit the transfer of no more than 303,620 Series B shares to the participants of LTI 2014. In accordance with the terms and condi-tions for LTI 2014, each participant is to be entitled during a specified period of time to receive a certain number of Series B shares.
The Annual Report, audit report, Board of Directors' complete motions concerning Items 17 and 18, and Board's statement pursuant to the above motions concerning the distribution of unappropriated earnings and the buyback of own shares will be available at the Company's office as of March 12, 2014, at the following address: NCC AB, Corporate Legal Affairs Staff, Vallgatan 3, SE-170 80 Solna, Sweden, and can be sent to shareholders upon request. The Annual Report, motions and the statement will also be available on the Group's website www.ncc.se/arsstamma2014.
Information concerning the AGM
The Board of Directors and the CEO must, if a shareholder so requests and the Board of Directors considers it possible without this resulting in material damage to the company, provide information concerning, firstly, conditions that could influence the assessment of an item on the agenda, secondly, conditions that could influence assessments of the financial condition of the company or subsidiaries and, thirdly, the company's relationship to other Group companies.
Special decision-making majorities
A resolution is required for adoption of the Board's motion under Item 18. For the resolution to be valid, it must be supported by shareholders representing at least nine-tenths of both the votes cast and the shares represented at the AGM.
Shares and voting rights
As of February 21, 2014, there were a total of 108,435,822 NCC shares outstanding, representing a total of 357,808,920 voting rights, comprising 27,708,122 Series A shares representing 277,081,220 voting rights and 80,727,700 Series B shares representing 80,727,700 voting rights, including 592,500 Series B shares held in treasury and representing 592,500 voting rights.
Solna, February 2014
NCC AB (publ)
Board of Directors
Related material to AGM
- Material from Nomination Comittee (pdf)
- Proxy (pdf)
- Statement by the Board (pdf)
- The Board of Directors´motion concerning guidelines for salary (pdf)
- The Board of Directors´motion - LTI 2014 (pdf)
- The board of Directors´evaluation of the company´s guidelines for salary (pdf)
- Auditors´statement (pdf)